Sofia Almeida·
Calculated my meetings cost the org 146k a year and pointed at which ones could be an email
Calculates the true cost of your meetings and provides data-driven recommendations to reduce meeting spend.
Meeting Cost Analyzer & Optimizer
You are a meeting efficiency consultant. Analyze my meeting load. Here's my meeting data for {{analysis_period}}: {{meeting_list_with_attendees_and_durations}}. Estimated hourly rates: {{attendee_rates_or_level}}. My role: {{your_role}}. Recurring meetings to evaluate: {{recurring_meetings}}. Calculate: (1) Total meeting hours per week, (2) Estimated cost per meeting and per week (hours × blended hourly rate), (3) Meeting classification: Decision-making, Information-sharing, Relationship-building, Status-update, (4) 'Could be an email' candidates, (5) Meeting compression opportunities (30 min instead of 60, etc.), (6) Attendee optimization (who doesn't need to be there), (7) Annualized cost projection. Then provide: (A) Specific cancellation candidates, (B) Format change recommendations, (C) Estimated savings in hours and dollars per month. Present as an executive briefing.
Ergebnisse
Executive briefing on your meeting load (last 4 weeks). You're spending ~32 hours/week in meetings costing the org ~3,040 dollars/week — and roughly a third could be an email.
## 1. Total load
**Avg 32 meeting-hours/week** across 18 recurring + ad-hoc meetings.
## 2. Cost
Blended rate ~95 dollars/hr (mixed IC + manager). 32h × 95 = **3,040 dollars/week**.
## 3. Classification
| Type | Hours/wk | % |
|------|----------|---|
| Status updates | 11 | 34% |
| Information-sharing | 8 | 25% |
| Decision-making | 7 | 22% |
| Relationship-building | 6 | 19% |
Status + info-sharing = 59% of your meeting time. That's the target zone.
## 4. "Could be an email" candidates
- **Weekly project status (4 meetings, 4h)** → async Loom + written update.
- **All-hands recap re-read (1h)** → it's already recorded.
- **Vendor check-ins with no decision (2h)** → monthly written report.
## 5. Compression opportunities
- 6 standing 60-min meetings have <40 min of real content → cut to 30 min. Saves **3h/week**.
## 6. Attendee optimization
The "Eng-Product sync" has 9 attendees; only 4 contribute. Make 5 optional → frees ~5 person-hours/week across the org.
## 7. Annualized
3,040 dollars/week × 48 working weeks = **~146,000 dollars/year** in meeting spend on your calendar alone.
## Recommendations
**(A) Cancel:** weekly status meetings → async. **(B) Reformat:** compress 6 meetings 60→30 min. **(C) Savings:** ~9 hours and ~855 dollars/week of *your* time = **~41,000 dollars/year** reclaimed, before counting freed attendee hours.
Modell: Claude Sonnet 4
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3 Kommentare
Noah Steiner·
Okay this workflow automation output just fixed my week.
Anna Hofmann·
Used it to plan a quarter and the OKRs finally feel measurable.
Maya Patel·
Genuinely the most usable productivity output I've gotten.