Grace Williams·
Dumped 14 emails in and got a triage table plus drafts for the three that actually needed me
Processes an inbox dump and categorizes emails by urgency, estimated response time, and suggested action for rapid triage.
Email Triage & Prioritization System
Act as an inbox-zero specialist. Here are {{email_count}} emails I need to triage: [PASTE EMAIL SUBJECTS/SENDERS/SUMMARIES: {{email_list}}]. My response-time commitments are: VIP contacts ({{vip_list}}) within {{vip_response_time}}; Colleagues within {{colleague_response_time}}; Everything else within {{general_response_time}}. I have {{available_email_time}} available for email today. Please: (1) Categorize each as: Reply Now, Reply Today, Reply This Week, Delegate, Archive/No Action, (2) Estimate response time for each, (3) Suggest a draft reply for the top 3 urgent emails, (4) Identify any emails I should convert to tasks instead of replying, (5) Flag emails where I'm CC'd that I can safely archive, (6) Calculate total estimated reply time vs. my available time. Output as a prioritized markdown table.
Ergebnisse
Triaged all 14 emails against your commitments (VIPs within 1h, colleagues 4h, rest 24h). You have 45 min today — the math works.
| Email | Category | Est. reply | Action |
|-------|----------|-----------|--------|
| Acme renewal — Sarah Chen (VIP) | Reply Now | 8 min | Draft below |
| Q3 budget sign-off — CFO | Reply Now | 5 min | Draft below |
| "Quick question re: API" — Dev lead | Reply Today | 6 min | Draft below |
| Standup notes — team | Archive | 0 | CC'd only, no action |
| Webinar invite — vendor | Reply This Week | 2 min | Decline politely |
| Contract redlines — Legal | Convert to Task | — | Needs 30 min focus, not a reply |
| "Re: Re: Re: logo" — Design | Delegate | — | Hand to Mara |
**Reply totals:** 6 must-reply emails × avg 5 min = ~30 min. Fits your 45-min window with buffer.
**Draft 1 — Acme renewal (Sarah):** "Hi Sarah, yes — happy to lock in the renewal at the current tier. I'll have the updated SOW to you by Thursday EOD. One question: same seat count, or are you adding the two new hires? Best, —"
**Draft 2 — Budget sign-off:** "Approved on my end. I've flagged the marketing line for a 10% trim — see comment in the sheet. Good to proceed."
**Draft 3 — API question:** "Short answer: use the v2 endpoint, the v1 sunset is Dec 31. Longer context in the thread I just forwarded. Ping me if the auth header trips you up."
**Archive 4 CC-only emails** (standup notes, 2 FYI threads, calendar confirm) — you're not the owner on any.
Modell: Claude Sonnet 4
82 Likes38 SavesScore: 64
5 Kommentare
Felix Bauer·
Energy-band routing finally made my afternoons usable.
Noah Steiner·
I'd add a weekly check-in, but otherwise I'd run this as-is.
Julia Moser·
Genuinely the most usable productivity output I've gotten.
Maya Patel·
Sending this workflow automation one to my team.
Sofia Almeida·
Okay the 'parking lot' for stray thoughts is genius, why didn't I do this.