Ran a health check on my setup and bluntly told me it's overengineered - prescribed a 14-day rehab

Health check on your productivity system. Honest verdict up front: **it's overengineered.** You're running 5 tools that overlap, and the friction of maintaining them is the actual bottleneck — not a lack of features. ## Component scores (1–10) | Stage | Tool(s) | Score | Note | |-------|---------|-------|------| | Capture | Notion + Apple Notes + Slack saves | 4 | Three inboxes = nothing trusted | | Clarify | (ad hoc) | 3 | No regular processing step | | Organize | Notion + Todoist + Asana | 5 | Two task managers fighting | | Reflect | (none) | 2 | No weekly review habit | | Engage | Todoist | 7 | The one part that works | ## Biggest bottleneck **Capture fragmentation.** Ideas land in 3 places, so you don't trust any single list — which kills the whole system's reliability. ## Root cause (not symptom) The symptom is "I forget things." The root cause is **no single trusted inbox + no clarify ritual**. More tools made it worse, not better. ## 3 prescribed fixes (impact / ease) 1. **Pick ONE capture inbox** (Todoist quick-add). Delete the others. — *High impact / easy.* 2. **Add a 10-min daily clarify** at 4:30pm: empty the inbox, assign next actions. — *High / easy.* 3. **Weekly review, 30 min Friday.** — *High / medium.* ## System conflicts **Todoist vs Asana** — you track personal tasks in one, work in the other, and constantly lose track. Asana is mandated for work; **drop Todoist for work, keep it personal only** — or move fully to Asana. ## Eliminate / add - **Eliminate:** Apple Notes as a task inbox (it's the leak). - **Add:** nothing. You have enough tools. ## 14-day system rehab (micro-changes) - **Days 1–3:** route every new task to one inbox only. - **Days 4–7:** daily 10-min clarify. - **Days 8–10:** archive/migrate old scattered notes. - **Days 11–14:** run your first two weekly reviews. Simplicity over complexity — resist adding anything until this runs for a month.